Privacy notice

PART ONE : Why is this Notice important to you?

  1. Introduction

PART TWO : What data about you do we process and how?

PART THREE : How do we protect your data?

PART FOUR : You can contact us

PART ONE: Why is this Notice important to you?

1.     Introduction

This Privacy Notice relating to the protection of personal data (hereinafter, the “Privacy Notice”) is designed to inform you about the personal data relating to you processed by The Privacy Office Luxembourg SA, acting as data controller (hereinafter, “we, our”, as the case may be), whose registered office is located L-9999 Wemperhardt, 28 Op de Haart (Luxembourg), and which is registered under number VAT LU29409236.

We attach a great importance to the protection of the personal data entrusted to us in particular by the users of this site “ /” (hereinafter, the “Website”). That is why we secure and protect your data in accordance with applicable legislation, including the General Data Protection Regulation (hereinafter, the “GDPR”) and the Luxembourg law of August 1st 2018 relating to the organization of the Commission nationale pour la protection des données and implementation of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), amending the Labour Code and the amended Law of 25 March 2015 laying down the salary system and the conditions and procedures for promotion of civil servants.

Through this Privacy Notice, we wish to inform you about what personal data we process about you, for what purpose we use it, and with whom we share it. We will detail the legal basis on which we process your data and explain your rights and the choices available to you.

PART TWO: What data about you do we process and how?

2.1 What personal data do we process about you?

We have indicated in the table below the categories of personal data that we process about you and how we collect it.

Categories of dataDescription of the data
Contact details of customer/prospects contact personsThis is data that we need to collect from you when you ask us to obtain a demo of TPO MAP by fulfilling our contact form (name, email, phone, company, your message).
Identification data of persons subscribing to our NewsletterThis is data that you submit to us by subscribing to our “Newsletter” (name, email, phone, company, your message).

2.2 For what purposes do we use your personal data and on what legal basis do we use them?

We have indicated in the table below the purposes for which we process your personal data, the associated legal basis on which we legally process your personal data and the categories of personal data (as identified above) used for those purposes:

PurposeLegal basisCategories of data
Communicating with you about the products and services you have ask (TPO MAP demo)Your specific consent to receive response from us regarding your demo requestYour identification data (name, email, phone, company) without which we cannot contact you.
Sending you emails for promotional, advertising and marketing purposesYour specific consent to receive our NewsletterThe identification data you have chosen to provide to us

2.3 Who has access to your data?

In order to pursue the purposes specified above, we will share your personal data with the following recipients:

Categories of recipientsReason for sharing
Service ProvidersWe collaborate with service providers who work on our behalf and who may need access to some of your personal data to provide us with their services. These include companies we have hired to provide a website hosting service and a service for sending promotional messages.
Our staffIn some cases, our staff will need access to your personal data in order to enable us to pursue the purposes indicated above.

Some of our service providers are located in third countries other than ours. When we transfer personal data to countries outside the European Economic Area that are considered by the European Commission as not providing an adequate level of protection for personal data, we use Standard Contractual Clauses approved by the European Commission to ensure adequate protection. For further information, including a copy of the documents used to protect your personal data, please contact us as indicated in section 4.2. below.

2.4 Use of Cookies

Cookies are small text files placed in the browser of your computer (or other digital device used) by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

2.4.1 Cookies not requiring consent

Our Website uses cookies to function. These cookies do not require consent. They cannot be refused if you wish to visit the Website since they are strictly necessary for its proper functioning. Please refer to the table below for all relevant information about these cookies.

Name of cookies Domain that places the cookie First-party or third-party cookie Information processed Purpose Legal base Running time Possibility for third parties to have access
Usercentrics Consent Management PlatformUsercentricsThird-party  CookieOpt-in and opt-out data Referrer URL User agent User settings Consent ID Time of consent Consent type Template version Banner languageConsent management and compliance with legal obligationsLegal obligation3 yearsYes (Usercentrics GmbH)
_cfduid _cf_bmCloudflareThird-party cookieIP address Log file data System configuration informationThe cookie is strictly necessary to secure and improve the performance of the websiteLegitime interest1 monthYes (Cloudflare Group)

2.4.2 Cookies Requiring Consent

In addition, our Website uses other cookies that are not qualified as necessary and require your consent. Please refer to the table below for all relevant information on these cookies used by the Website.

Name of cookiesDomain that places the cookieFirst-party or third-party cookieInformation processedPurposeLegal baseRunning timePossibility for third parties to have access
BootstrapCDNBootstrapThird party CookieUsage data IP address Browser information Domain name URL Time of access or retrieval Device operating systemPublic content delivery network (analytics, advertising, displaying content)ConsentDeleted as soon as they are no longer needed for the processing purposesYes (StackPath, LLC and Google Ireland Limited)
Google FontsGoogle FontsThird-party cookieIP address
CSS request
Aggregated usage numbers
Foot file requests
Referrer URL
Providing fontsConsentDeleted as soon as they are no longer needed for the processing purposesDeleted as soon as they are no longer needed for the processing purposes

2.4.3 How to prevent the installation of cookies or disable cookies?

This Website allows you to manage your preferences with respect to cookies that require consent by clicking on “more” or “deny” in the banner that appears when the site is opened and that can be accessed at a later date.

2.5 Links to third party websites

On certain areas of this Website, we may provide links to third parties websites, which are not subject to this Privacy Notice. These links are provided as a convenience to you; however please be aware that we do not control such third parties or their websites and that those third parties will have a different privacy notice applying to information collected from you when you are on those third parties’ websites. We encourage you read the privacy notices of all websites carefully before providing personal data.

PART THREE: How do we protect your data?

3.1 Storage duration 

We retain your personal data in accordance with our data retention policy only for as long as is necessary to fulfill the purposes described in section 2 above or in accordance with statutory limitation periods for claims.

3.2 Security of your data

We have implemented technical and organizational measures in accordance with standard industry practices to ensure an appropriate level of security of the Personal Data processed. Nevertheless, security requires efforts from all actors involved. We thus encourage you to contribute to these efforts by taking appropriate security measures yourself, including using strong passwords and keeping all usernames and passwords (if any) confidential.

3.3 Automated decision making and profiling

No automated decision-making or profiling will be made about you as part of the personal data processing described in this Privacy Notice.

3.4 Children 

This Website is not intended for or directed to children under 13. We do not knowingly or directly collect information from children under the age of 13. If you are under the age of 13, please do not use this Website and do not provide any personal data. If you are a parent or legal guardian and you believe that your child has provided us with personal information, please contact us using the contact information provided in Section 4 below.

PART FOUR: You can contact us

4.1 What are your rights?

The GDPR grants individuals certain rights with respect to their personal data. Consequently, we are at your disposal to help you to benefit from these rights. Except as limited by applicable law and subject to applicability, the following rights are granted to individuals:

  • Right of access: the right to be informed about and to obtain access to the personal data processed about you;
  • Right to rectification: the right to obtain that we rectify or update your personal data when they are inaccurate or incomplete ;
  • Right to erasure: the right to obtain that we delete your personal data ;
  • Right to restriction of processing: the right to obtain that we limit the processing of all or part of your personal data ;
  • Right to object :
    • the right to object at any time to the processing of your personal data for reasons relating to your particular situation ;
    • the right to object at any time to the processing of your personal data for direct marketing purposes;
  • Right to data portability: the right to receive a copy of your personal data in electronic format and the right to transmit such personal data for use by a third party service; and
  • Right to object to automated decision making: the right not to be subject to a decision based exclusively on automated processing, including profiling, producing legal effects concerning you or significantly affecting you in a similar way.

These rights may be limited, for example, if the execution of your request reveals personal data of another person, or if you ask us to delete information that we are required to retain by law or because of compelling legitimate interests.

Once we have asked for your consent, you may withdraw it at any time without justification. If you request to withdraw your consent, this will not affect the lawfulness of the processing based on consent before its withdrawal.

To exercise your rights, please contact us using the contact information provided in section 4.2 below.

Finally, as a data subject, you have the right to lodge a complaint with a supervisory authority (in particular in the European Union Member State of your habitual residence, or your place of work, or the place of the breach) if you consider that the processing of your personal data violates the applicable legislation on the protection of personal data. For your information, you will find the contact details of the Luxembourg Supervisory Authority on its website:

4.2 How to contact us

If you have any questions about this Privacy Notice or wish to exercise your rights, please contact us by sending us an e-mail to or by writing to us at L-9999 Wemperhardt, 28 Op de Haart (Luxembourg).

4.3 Effective date and changes

This Privacy Notice is in effect since December 1st 2021. We reserve the right, at our complete discretion, to change, modify, add, or remove portions of this Privacy Notice at any time. You should check back periodically at this page to read the most recent version of this Privacy Notice as your continued use of this Website following the posting of changes to these terms will mean you acknowledge these changes.

Thank you for visiting this Website.